Department of 10 · Setup 5 of 5
More time and budget
What does it cost to make a routine reliable? Some costs happen once and others return every month. Neither one tells you the return.
Once, to make it work120–240 h of service work
SetupDiscovery, data and context, tests and pilot
Discovery 20–40 h, data and context 30–60 h, and tests and pilot 25–50 h. This is the work of finding the routine and making its inputs fit to use.
IntegrationPermissions and connections
Permissions and integrations take 30–60 h. This is the part that makes tools act as one workflow, with access limited to what each job needs.
TrainingTeaching each role and rolling out
Training and rollout take 15–30 h. That covers training people to review, handle exceptions and use the routine in real work.
Every month, to keep it workingContinues for as long as the routine runs
- Month 1
- Month 2
- Month 3
- And on
LicensesSeats and platform plans
Sample software is $545 a month before Workspace, or $713 with new Google Workspace. It covers Grok Bot seats, 3 ChatGPT Business builders, 3 Claude Team reviewers and Supabase from $25. USD before tax, checked Nov 4, 2026.
Usage and other extrasNot in the sample total
CRM, usage, hosting and extra environments are extra. They depend on your systems and how much work runs, so ask for them separately in any estimate.
UpkeepSupport work, 12–24 h a month
Monitoring access, fixing failed runs and applying tool updates. A routine that releases staff time can still need this work every month.
Where the 120–240 setup hours goPlanning ranges on one hours scale
- Discovery20–40 h
- Data and context30–60 h
- Permissions and integrations30–60 h
- Tests and pilot25–50 h
- Training and rollout15–30 h
At a hypothetical $150 an hour, used only as a planning example, setup comes to $18,000–$36,000 and support to $1,800–$3,600 a month. BH Technology scopes and quotes each client separately.
Cost is not return. Lower labor time does not automatically equal ROI. Judge the build by actual margin gained compared with the total cost of software, setup and support.
Complete software and service cost tablesPer-seat prices, full totals, the all-ten comparison and pricing sources
More time and budget
Monthly software, 10 users
Illustrative planning prices in USD a month before tax, checked Nov 4, 2026. Plans, terms, usage and regional pricing change, so check current plans before relying on them.
- Grok Bot seats
- 1 Super × $100 + 9 Premium × $30 = $370
- ChatGPT Business
- 3 builders × $25 = $75
- Claude Team Standard
- 3 reviewers × $25 = $75
- Supabase Pro
- From $25
- New Google Workspace
- $16.80 × 10 = $168, total $713
$370 + $75 + $75 + $25 = $545 a month before Workspace. All ten on Codex and Claude would start at $895 before Workspace. CRM, usage, hosting and extra environments are extra.
Service work at a hypothetical $150 an hour
- Setup 120–240 h
- Discovery 20–40 h, data and context 30–60 h, permissions and integrations 30–60 h, tests and pilot 25–50 h, training and rollout 15–30 h. Total $18,000–$36,000.
- Support 12–24 h a month
- Monitoring access, fixing failed runs and applying tool updates. Total $1,800–$3,600 a month.
BH Technology scopes and quotes each client separately. The $150 rate is a planning example. Judge the build by actual margin gained compared with total cost of software, setup and support.